11 Prime Group Apps to Create Productive Office in 2023


Group apps are there to make your work life simple. 

The perfect group app is the one which permits you to set targets, create an agenda, observe workforce & challenge progress, streamline communication, collaborate with the workforce, and maintain issues so as.  

The last word purpose of the group is enterprise success. You simply want the fitting group instruments and practices in place.

Do you know 79% of staff endure from delicate, average, or extreme burnout as a result of poor group?

As soon as your group is in line, you’ll be able to elevate your corporation from the challenges it’s dealing with  as a result of lack of group primarily together with:  poor productiveness, pointless stress, office conflicts, damaged workflow & communication, and nonalignment in operational processes.

On this put up, I’ve listed the very best 11 group apps for a extra productive office in 2023. Whether or not you need assistance with self-organization, managing a workforce, or simply protecting your recordsdata so as, you will discover the fitting answer for you. 

I’ve tried a justifiable share of productiveness instruments over the previous decade. I ready this checklist based mostly on thorough analysis and an in depth evaluate. I  have taken numerous components into consideration akin to worth for cash, ease of use, and particular options whereas creating this checklist. Hope, it’ll show you how to make an knowledgeable and unbiased determination.     

Arrange your initiatives, workforce communication, file and paperwork with 14-Days free trial of ProofHub!    

11 Finest group apps for a extra productive office in 2023 

  1. ProofHub – Finest for challenge administration and workforce collaboration
  2. Evernote– Finest for organizing notes
  3. Todoist – Finest for organizing duties
  4. Notion – Finest for information administration
  5. Calendly – Finest for schedule administration
  6. RescueTime – Finest for organizing time 
  7. Zoom – Finest for organizing video conferences
  8. Dropbox – Finest for cloud storage and file sharing 
  9. ActiveInbox – Finest for electronic mail administration
  10. Zapier – Finest for workflow automation
  11. Habitica – Finest for purpose monitoring

How group apps might help your corporation?  

Group Apps assist your corporation with outlined workflows, centralized challenge and workforce administration, streamlined communication, complete monitoring, reporting, & evaluation, and superior collaboration & engagement. The end result might be improved productiveness, aligned operational processes, elevated effectivity, efficient communication, and enhanced group.

11 Finest group apps to create a productive office

Group apps are designed to resolve the group challenges confronted by managers in organizing groups, duties, purchasers, and themselves. I’ve listed the highest 11 finest group apps that may show you how to handle these challenges and make your life simple. 

1. ProofHub – Finest for challenge administration and workforce collaboration


ProofHub is the very best group app that provides challenge administration and workforce collaboration collectively in a single place. It gives you final management to keep on prime of your work — from organizing your personal agenda of the day to managing teamwork, protecting observe of initiatives, and channelizing workforce collaboration it places every part in a single place. 

ProofHub is also known as an final productiveness device as a result of you will have a centralized platform to handle every part from duties to groups to purchasers. You don’t really feel any must go to totally different locations to seek out recordsdata, messages, initiatives, studies, shopper necessities, and so forth.

Key options

1. Arrange your self with a user-friendly dashboard: No extra mess. With “Agenda”, you get a transparent view of the duties which might be Overdue, Immediately, and Upcoming. It’s way more competent than a primary to-do checklist. 

Proofhub user-friendly dashboard

“Tasks” within the dashboard incorporates all the main points of initiatives. You may entry and plan your calendar with My Occasions & Milestones out of your dashboard.   

ProofHub dashboard provides you full management of your workflow: groups, initiatives, and communication.    

2. Save time on assigning and scheduling duties from a single place: No want of switching tabs. With ProofHub, you’ll be able to merely create and assign duties. You may set due dates, add process descriptions, set priorities, add personalized workflows, create subtasks, and customized roles.      

scheduling tasks

You should utilize labels – “low”, “medium”, “excessive”, or “pressing” – to set priorities. Helps you make sure that you meet the deadlines.   

use labels to set priorities

You may have a recurring process characteristic that permits you to automate repeated duties. You may set the frequency of scheduled duties. Helps you save time.

3. Get all the knowledge in a single place: Nothing is scattered. You may view all your duties and data in a single placewho the duty is assigned to, what stage it’s in, the way it will have an effect on the workflow, and extra in 4 totally different views: Kanban Board, Desk, Calendar, and Gantt Chart.         

Kanban Board

4. Keep away from confusion by sharing recordsdata on-line: No want to make use of a number of instruments. With ProofHub, you’ll be able to arrange a devoted channel for file sharing and a location for storage. Everybody is aware of the place to search for the knowledge. ProofHub comes with Google Drive, DropBox, and different cloud platforms integration. 

You too can share recordsdata from computer systems in a number of file codecs, together with JPEG, PNG, PDF, and extra. Editors can collaborate and share actionable suggestions on the connected recordsdata.

multiple file formats

5. Streamline communication and collaboration: No extra accountability conflicts. You may immediately message your teammates one-on-one or in-group with real-time built-in chat.  

real-time built-in chat

Tag colleagues on initiatives or duties utilizing @point out process feedback and keep away from accountability points. The tagged consumer will get a right away notification.   

Use Challenge discussions to maintain everybody’s workforce, purchasers, and all stakeholders on the identical web page. 

Project discussions

You should utilize Notes to jot down the essential particulars and share them with teammates.  

use Notes to jot down

6. Grasp time administration with time monitoring: Clearly know the place your time is spent. With ProofHub time monitoring, you’ll be able to manually add the time spent and mechanically observe the time spent on the challenge. You too can add estimated time for initiatives. This helps you in time evaluation.       

ProofHub time tracking

7. Get an in depth overview of the challenge’s progress with challenge reporting: No extra guessing work on the way you carried out. Challenge studies give you an in depth overview of challenge progress and give you actionable insights. This helps in enhancing challenge planning and productiveness evaluation.   



  • All-in-one platform that eliminates the necessity to spend money on a number of instruments.
  • Offers you with final management over duties, groups, and purchasers. 
  • On-line proofing to collaborate on inventive property along with your workforce and share actionable suggestions immediately.
  • Bulletins for celebrating and fascinating with distant groups
  • Handle initiatives straight out of your electronic mail inbox.  
  • Consumer-friendly interface. You and your workforce can get used to the device rapidly.
  • Minimal studying curve that makes it simple to undertake by everybody.   
  • Limitless customers and limitless initiatives for a flat payment. Price-effective for small to mid to massive groups.


  • Not supreme for people or solo freelancers  
  • Generally notifications can get overwhelming


ProofHub affords two plans: ESSENTIAL and ULTIMATE CONTROL. 

ESSENTIAL plan is offered at $45/month when billed yearly. Supreme for a small workforce. Limitless customers: you’ll be able to add as many workforce members as you want with none extra prices.

ULTIMATE CONTROL plan is offered at $89/month when billed yearly. Supreme for big groups. Limitless customers, Limitless initiatives, and Superior options you’ll be able to add as many workforce members and initiatives as you want with none extra prices. 

ProofHub affords you a 14-day free trial. It’s your probability to see the device in motion and verify each characteristic. You get entry to all of the options in a free trial. You may even schedule a free demo to study from the assist workforce how this device works. 

Join a 14-day free trial to handle your workforce without cost, and consider how everybody in your workforce likes ProofHub.  

2. Evernote – Finest for organizing notes

Evernote - Best for organizing notes

As per my evaluate, Evernote is the very best app available in the market for note-taking. It might show you how to with group additionally by changing notes or to-dos into duties. It looks like a easy note-taking app, however it’s greater than that. You may create duties out of your notes, delegate duties and think about all of the duties in a single place. 

It’s good for notes and process group, however comes with restricted challenge administration capabilities.              

Key options 

  • Sync and set up notes throughout units 
  • Create and assign duties out of your notes or to-dos
  • Join notes with calendar for scheduling and planning
  • View all of the duties in a single place in numerous classes 
  • Scan paperwork and convert them into digital recordsdata with a doc scanner 


  • You may add textual content, photographs, audio, scans, PDFs, and paperwork to notes ( I actually like this characteristic)    
  • Highly effective search capabilities to seek out notes utilizing titles, dates, content material sorts, and so forth
  • Get templates to create notes sooner and higher    


  • Restricted challenge views
  • Month-to-month storage and add restrict
  • Naked bones free plan 


Evernote has three plans: free, private, {and professional}.

Free plan is for everybody. You may improve to the Private plan for $14.99/month, and the Skilled plan for $17.99. Private plan is nice for self-organization.  

3. Todoist  


Todoist is without doubt one of the finest simple-to-use group apps that permits you to set up your process from a single window. It comes with a neat and clear interface that brings readability to your thoughts with simple group. You may create duties, observe progress, delegate duties, create shared folders, and way more for full process group and administration. 

However what I noticed is it has restricted challenge administration capabilities for advanced challenge administration.           

Key options

  • Simply create duties with a fast add button and add process particulars. Set priorities, reminders, and create subtasks.         
  • Routinely sorted duties into classes: Immediately and Upcoming.
  • View all of the duties in a single place with the Todoist board and Kanban board 
  • Delegate duties with shared folders and share recordsdata  
  • Take the quiz to create private productiveness studies   


  • Consumer-friendly interface and straightforward to make use of
  • Collaborate with a variety of software program 
  • Free templates to rapidly begin engaged on initiatives 


  • Not supreme for advanced challenge administration
  • Restricted challenge administration options 
  • Required integrations with a number of apps  
  • Fees payment per consumer 


Todoist has three plans: Free, Professional, and Enterprise. Free plan is for everybody. Professional plan is $4 per consumer monthly. Marketing strategy is $6 per consumer monthly. Sadly, there isn’t any free trial for the Professional plan.

4. Notion – Finest for information administration

Notion - Best for knowledge management

Notion is a good device for organizing mental property and information administration of your group. It should make it simple so that you can kind, retailer, create, and discover info. You may create notes, paperwork, and initiatives in a central place. Thus, you do not want a separate platform for information property administration. 

Anybody within the workforce with permission can entry, create, and collaborate on the information property. 

I discover this device an excellent choice for many who need assistance with challenge documentation. However restricted challenge monitoring, administration, and reporting options might want you to search for different instruments.         

Key options:

  • Engineering Wiki permits you to centralize all of your information
  • Assembly notes assist you to create notes utilizing superior options
  • Deliver all of your initiatives to at least one place


  • Create superior notes utilizing options like code snippets, photographs, movies, and extra     
  • Search via initiatives utilizing filters and labels
  • Consumer-friendly interface  


  • Lack of superior challenge administration options
  • Restricted choices within the free plan 


Notion has 4 plans: Free, Plus, Enterprise, and Enterprise.

Free plan is for everybody however you can not handle a workforce with it. You need to improve to Plus plan which prices you $8 per consumer monthly. For managing a big workforce, you want to subscribe to a Marketing strategy ($15 per consumer monthly) or Enterprise plan. 

5. Calendly – Finest for schedule administration 

Calendly - Best for schedule management

Calendly is a good device for schedule administration. It affords you superior calendar scheduling capabilities that show you how to within the group, time administration, and enhancing productiveness. With its scheduling automation, you’ll be able to eradicate the necessity for back-and-forth emails to seek out the right time for scheduling an appointment. 

Key options

  • Share your Calendly availability with everybody
  • Schedule appointments as a workforce and see their availability    
  • Sync with different calendars in actual time  
  • Ship electronic mail reminders for the appointment  
  • Combine with a lot of the in style apps akin to Zoom, Salesforce, and Paypal


  • Sync with different calendars in actual time  
  • Request an automatic follow-up assembly 
  • Routing kinds for assembly attendees to request info 


  • Doesn’t combine flawlessly with all electronic mail platforms   
  • Costly month-to-month plans  


Calendly affords 5 plans: Fundamental (free), Necessities ($8 per seat monthly), Skilled ($12 per seat monthly), Groups ($16 per seat monthly), and Enterprise (customized pricing).

6. RescueTime – Finest for organizing time 

RescueTime - Best for organizing time 

RescueTime is without doubt one of the finest instruments for organizing time. It helps you analyze the place you frolicked with insightful time monitoring and take management of your time. You may set day by day personalised targets, block focus classes, and way more.

Not simply that this device additionally analyze your focus and share ideas to enhance your time administration. It really works as a time administration coach for you. 

Key options

  • Automated time monitoring   
  • Block distractions when ‘focus time’ triggers
  • Analyze focus and share ideas that can assist you keep on observe  
  • Time monitoring studies to research the place you spend time
  • Present end-of-day summaries of how your day went     


  • Observe time you spend on apps and websites 
  • In-depth reporting on the way you frolicked 
  • Alerts to remind you of day by day targets


  • Lack of integration with different software program 


RescueTime Lite is free however it comes with restricted options. Rescue Time prices you $12 monthly, however it affords you premium options.           

7. Zoom: Finest for organizing video conferencing 

Zoom: Best for organizing video conferencing

Zoom is a good video conferencing app that permits you to join along with your distant workforce by way of audio and video calls. It additionally permits you to collaborate along with your workforce by display sharing, including annotations, and recording conferences. You may set up all of your distant workforce conferences with Zoom.   

Key options

  • Zoom Chat to ship messages to workforce members in conferences  
  • Combine flawlessly with different software program  
  • Translated captions for straightforward understanding
  • Share display throughout conferences


  • Zoom Chat to ship messages to workforce members in conferences  
  • Combine flawlessly with different software program  
  • Translated captions for straightforward understanding
  • Share display throughout conferences    
  • Simple to make use of
  • High quality audio and video conferencing 
  • Assembly filters and backgrounds


  • Assembly time and members are restricted within the free plan 
  • Advanced plan pricing construction 


Zoom primary plan is free for everybody. However you’ll be able to improve to Professional, Enterprise, Enterprise Plus, and different plans to get entry to premium options. 

8. Dropbox – Finest for cloud storage and file sharing   

Dropbox - Best for cloud storage and file sharing

DropBox is without doubt one of the finest apps to deliver all of your recordsdata collectively. It permits you to on-line retailer, share and switch your recordsdata, paperwork, movies, footage, and extra at a central place. Anybody with permission can entry the recordsdata from cloud storage. Thus making it simple on your workforce to collaborate and maintain every part organized.        

DropBox additionally permits you to share recordsdata of enormous measurement. 

Key options

  • Cloud storage permits one to retailer and entry recordsdata from wherever  
  • Switch massive recordsdata upto 100 GB   
  • Integration with different software program 
  • Backup recordsdata in order that you don’t lose them  


  • Quick add velocity
  • Superior stage of safety 


  • Advanced consumer interface 
  • Restricted space for storing in primary plans 


DropBox’s plan Plus prices you $9.99/month for one consumer when billed yearly and Household plan prices you $16.99/month for six customers. 

9. ActiveInbox – Finest for electronic mail administration   

ActiveInbox - Best for email management   

ActiveInbox is without doubt one of the finest instruments to prepare your electronic mail inbox. It turns your Gmail right into a process supervisor. With ActiveInbox, you’ll be able to create duties from Gmail, kind emails, and clear undesirable emails. It helps you keep organized with a spread of electronic mail group options. However, on the identical time it might improve your electronic mail utilization obsession.  

Key options 

  • Flip emails into duties for electronic mail challenge administration 
  • Ship light reminders to maintain on observe  
  • Automated follow-up if you don’t reply to emails   
  • Type your challenge into folders 


  • Simply combine with Chrome
  • Enhanced electronic mail management.   
  • Reasonably priced pricing 


  • Change electronic mail interface 
  • Doesn’t supply superior group capabilities


ActiveInbox’s Skilled plan prices you $5.37 per account/month when billed yearly. If you wish to handle your particular person inbox, Skilled plan is the fitting choice.             

10. Zapier – Finest for workflow automation

Zapier - Best for workflow automation

Zapier is a tremendous platform to automate your workflow. It integrates with hundreds of enterprise apps to automate their workflow. It’s a very helpful productiveness app to avoid wasting time. It really works based mostly on the circumstances. 

For instance, save electronic mail attachments on Google Drive. If you happen to obtain an electronic mail with an attachment, it is going to be saved in Google Drive with automation.      

Key options          

  • Workflow automation to automate your day by day duties  
  • Combine with hundreds of enterprise apps for enhanced performance
  • Its filters allow you to management when a Zap runs based mostly on particular circumstances
  • Presents a variety of customization choices


  • Consumer-friendly interface
  • Reasonably priced for companies
  • Superior safety features    


  • Restricted characteristic within the free plan
  • Requires a studying curve to get began 


Zapier affords 5 plans: Free , Starter ($19.99), Skilled ($49), Group ($399), and Firm ($799). 

Free plan is for everybody. Starter and Skilled plans designed for people. For the workforce and your entire group, you’ll be able to select a Group and Firm plan.      

11. Habitica – Finest for purpose monitoring  

Habitica - Best for goal tracking

Habitica is a cool goal-tracking app to maintain you on observe and obtain your targets. It makes use of the factor of gaming for purpose monitoring and process administration. You may set rewards while you obtain the targets and punishment while you don’t.  

Key options 

  • Create, delegate, and observe duties with a process checklist  
  • Observe Your Habits and Objectives
  • Earn Rewards for Your Objectives
  • Create a powerful social community to encourage you
  • Chat space to attach along with your workforce


  • Interactive consumer interface 
  • Cell-friendliness 
  • Group of customers 


  • Lack of updates and new options
  • Lack of integrations with different software program  


Habitica has primarily two plans: private and group plans.

Private plans are free to make use of. Group plan prices you $9 monthly + $3 per member. It’s supreme for managing a small workforce. 

How to decide on the very best group app?

Group apps are of nice help to managers. It takes away stress, saves time, and improves productiveness by protecting every part organized – out of your duties to recordsdata, paperwork, communication, schedule, and every part associated to work. Step one is to decide on the fitting group app that finest serves you. Nevertheless, it may be overwhelming, contemplating the variety of choices accessible available in the market.  

Listed below are some fast ideas for selecting the very best group app:  

  • Determine your wants: Group apps can be found in numerous classes: duties, recordsdata, conferences, communication, initiatives, and so forth. Outline what you need assistance with.
  • Discover the fitting app: Take a look at the options of the app and search for the options based mostly in your wants. An entire group app is one which permits you to handle your process, recordsdata, communication, groups, and initiatives all from one place. Nevertheless, if you need assist with a particular space, you’ll be able to go for a feature-specific app for an reasonably priced choice.      
  • Ease of use and compatibility: Search for an app with a neat and clear consumer interface and straightforward to navigate. Be certain that it’s suitable with the software program you’re at the moment utilizing akin to Gmail, Calendar, and Google Drive.   
  • Safety and privateness: Have in mind the safety features of the app. There are 5 layers of safety: Bodily safety, Community & system safety, Software safety, Privateness, and Compliance. Be certain that your service supplier complies with safety measures.  
  • Critiques and free trial: Undergo the unbiased evaluations of the app on the favored platforms akin to G2, Capterra, and Software program Recommendation. This offers you a transparent thought in regards to the execs and cons of the app. Final, however not least, take a free trial of the group app to make a closing determination.

Attempt ProofHub for FREE and see the way it works.        

How are you going to set up your work duties higher? 

A corporation app might help you with group options, however it can’t educate you in regards to the group. You continue to must observe the fitting practices to prepare your work duties higher. 

Listed below are some fast ideas you should utilize for higher process group:

  • Create a process checklist: Create day by day, weekly, and month-to-month to-do lists of essential duties. Confer with the lists to remain organized.    
  • Set priorities: Resolve what’s essential so that you could set up duties accordingly and meet the deadline.
  • Use calendar: Use calendar to plan your month-to-month duties, conferences, interviews, and coaching. Assessment the calendar sometimes to make changes and keep away from clashes.        
  • Delegate duties: Delegate duties to handle workload. Set the fitting expectations and clear deadlines. It helps you distribute work and obtain challenge targets.
  • Mark accomplished duties: Mark the duties which might be accomplished. It should show you how to scale back muddle.     
  • Use instruments to remain organized: Use a corporation app to create a devoted channel to prepare your duties, recordsdata, communication, and extra. It retains every part organized.        
  • Scale back the burden: Reply to emails and cellphone calls. Don’t allow them to pile up. Block a time for replying to the work emails.    

Listed below are some the explanation why group apps are essential: 

  • Enhanced group: Group apps centralized your earlier decentralized workflows. This brings everybody on the identical web page and makes it efficient to collaborate.     
  •  Enhance productiveness: When every part is as a substitute and properly organized, you will have psychological readability that makes you waste much less time discovering issues. You may effectively work in your duties. 
  • Scale back waste hours: Streamlined workflow for each facet makes you more practical. You spend much less time in search of extra info and extra on work. 
  • Scale back stress: Group brings peace of thoughts. You should not have to ask everybody for the duty standing, recordsdata, paperwork, and so forth, which could be overwhelming.       
  • Take management: Group apps assist you to take management of your initiatives and groups multi function place. You may observe challenge progress and make choices to make sure you meet the deadlines

Get organized and tremendous productive right this moment with ProofHub

The start of the group apps is the results of the need to counter the group challenges confronted by managers in challenge and workforce administration  scattered initiatives, decentralized workflow, and file sharing, inconsistent communication channels, and lack of monitoring  

In order that the office could be extra productive, environment friendly, and arranged, there isn’t any chaos, and also you keep organized with peace of thoughts. 

The one factor is it’s a must to select the fitting device. Some instruments are good for organizing recordsdata, some are good for organizing communication, some are good for organizing time, and so forth. However the very best device is the one which addresses all of the points. 

With ProofHub, you will discover the fitting group in each space of your challenge and workforce administration — whether or not it’s duties and initiatives, recordsdata and paperwork, or workforce communication. You may have full management!  

E book a FREE demo to see the best way to take management of your group with ProofHub.

Ceaselessly requested questions  

What are group instruments?

Group instruments are the apps or software program used to prepare duties, recordsdata, communication, paperwork, and extra at a centralized platform to handle work extra effectively.

Why are group apps essential?

Group apps show you how to enhance productiveness, improve work effectivity keep organized, scale back stress, enhance collaboration, and observe challenge progress.

Which is the very best device for organizing the office?

It’s onerous to choose the very best device for organizing within the office however here’s a checklist of some prime group apps: ProofHub, Todoist, and Notion.


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