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5 Steps to Conducting a Background Test for Employment

In case you’re seeking to fill an open position at your small enterprise, discovering candidates will be simple. However are they the proper candidate? That’s somewhat trickier. You may undergo the interview course of, meet them, and conduct abilities assessments, however that doesn’t all the time inform you the entire story about their previous historical past.

Conducting a background verify in your candidates is a straightforward approach to get a full story on a candidate earlier than you lengthen them a job provide. Right here’s all the pieces you’ll must find out about conducting a pre-employment background verify.

What’s a background verify for employment? 

A background verify for employment is a screening instrument that employers use to establish if a candidate’s previous historical past is correct. It surfaces any points from the previous that may have an effect on their efficiency within the position they’re making use of for. Conducting a background verify earlier than using a candidate isn’t necessary, nevertheless, it may well defend small enterprise house owners from potential threat.  

8 varieties of background checks

There are numerous several types of background checks employers can run on a possible candidate. The kind of verify employers ought to conduct depends on the position they’re hiring for and the corporate coverage already set in place.

Listed below are a couple of examples of several types of background checks an employer can conduct.

1. Pre-employment legal background verify

A legal background verify is a background verify that screens public data to see if a candidate has any type of legal background. A legal background verify can embrace issues like court docket orders, arrests, any document of incarceration, and felony or misdemeanor convictions. 

Relying on the place you’re positioned, legal background checks are solely allowed to return a sure variety of years. For instance, it’s unlawful to seek for legal data past the previous seven years within the state of California. If you’re conducting pre-employment background checks, you should definitely keep compliant with native and federal legal guidelines like these. 

2. Pre-employment credit score verify 

A pre-employment credit score verify is when an employer runs a full credit score verify earlier than a candidate is employed. This kind of background verify isn’t as frequent, as most employers don’t must know a candidate’s earlier monetary historical past earlier than using them. Nonetheless, it’s frequent for candidates to obtain a credit score verify in the event that they’re making use of to extra finance particular roles, akin to in banking.

It’s necessary to notice {that a} pre-employment credit score verify doesn’t embrace the candidate’s precise credit score rating. This data is personal to the candidate and will by no means be used for consideration for employment. 

3. Pre-employment MVR verify

A motorcar document (MVR) verify is a document of a person’s previous driving historical past. It’s mostly requested by potential employers and is likely to be one a part of all the background verify course of. In case you’re seeking to rent any person who operates a shifting automobile as a part of your enterprise, it’s finest to implement an MVR verify as a part of the background verify course of.

A MVR document consists of necessary driving data akin to a person’s date of start, driver’s license quantity, any license suspensions or visitors citations, DUI convictions, and accident reviews. 

4. Pre-employment medical check-up

A pre-employment bodily is an ordinary medical examination employers require earlier than a candidate begins a brand new job. Don’t confuse this with a human efficiency analysis (HPE), which evaluates extra particular bodily abilities a candidate would possibly expertise within the position. For instance, a candidate might need to undergo a HPE if their job requires way more bodily labor or particular kind of bodily dexterity. A firefighter could be instance of a somebody who ought to take a HPE earlier than being employed. 

Pre-employment physicals are extra to judge the final well being of an worker. These aren’t as frequent anymore as a person’s well being data, since this generally is a violation of the Well being Insurance coverage Portability and Accountability Act (HIPAA). Employers could decide to not conduct a pre-employment medical checkup as a result of they don’t need to run into points relating to discrimination. Some candidates additionally won’t need to disclose sure disabilities or well being points in the event that they’re involved about employer discrimination.

5. Pre-employment drug screening

Drug testing within the office has gotten extra difficult in recent times as a result of legalization of marijuana in some states and privateness legal guidelines surrounding HIPAA. Nonetheless, it could possibly be a needed a part of a background verify for roles that require operation of heavy equipment or shifting automobiles. In some cases, it would even be required by insurance coverage suppliers to assist decrease the quantity of threat a enterprise can run into. 

In case you plan to implement a pre-employment drug screening, it’s necessary to implement a constant coverage to make sure that there’s no chance of discrimination in relation to finishing a drug check. 

6. Social media verify

A research by The Harris Ballot finds that nearly 71% of US hiring resolution makers agree that testing a candidate’s social media profile is an efficient approach to display candidates. Social media screening is a way more frequent apply, however isn’t essentially a part of an official background verify. The commonest method employers conduct a social media verify is by doing an unofficial seek for the candidate on frequent social media websites to see what data is available to the general public. 

7. Training verification

An schooling verification verify confirms the validity of a candidate’s educational historical past listed on their resume or utility. It is a frequent a part of an ordinary background verify to make sure that a candidate has any credentials which might be needed as a part of a job itemizing. For instance, if a prep chef lists that they went to culinary college on their resume, an employer can add an schooling verification to see if their certificates or diploma is accomplished. 

8. Employment verification

An employment verification is just like an schooling verification. This confirms the validity of whether or not or not a candidate was beforehand employed on the roles they are saying they had been employed at. Employment verification is a reasonably easy course of and doesn’t require any main background verify applications or software program—a easy name or e mail to the earlier employer is often adequate sufficient.

One other method to make sure verification is to conduct reference checks with earlier managers. That is additionally a way more casual approach to confirm employment, however can nonetheless be used to confirm any experiences or abilities said on a candidate’s resume.

Execs and cons of conducting a background verify for employment

Conducting background checks takes time, some funding, and cautious consideration for what you’re searching for in a candidate. Whereas the outcomes are helpful, there are some issues to think about to stop any points.

Execs of conducting a background verify

    • Keep compliance with native legal guidelines and laws: Conducting a pre-employment background verify may help be certain that everyone you rent is compliant with native legal guidelines and laws. You wouldn’t need to rent an esthetician that doesn’t have the correct certifications or coaching, and background checks may help confirm that data.
    • Reduce threat and legal responsibility: Finishing a background verify on a candidate will be thought of an employer’s due diligence for minimizing any legal responsibility. If a problem comes up sooner or later, you possibly can present proof that you just did your analysis to display for points earlier than the issue occurred.
    • Confirm {qualifications} and keep away from pricey hiring errors: Employers can obtain hefty penalties if staff falsify credentials or expertise. That may result in hefty fines or perhaps a enterprise closing. Conducting a background verify helps to confirm certifications and experiences said on a candidate’s resume so you possibly can keep away from entering into sizzling water.

Cons of conducting a background verify

  • Background checks will be costly: In case you’re an especially small enterprise, conducting a background verify won’t be within the playing cards—or the funds. If this is a matter, most points of a background verify will be carried out individually, it simply takes extra effort and time to take action.
  • Authorized points if not carried out appropriately: If your organization conducts a background verify incorrectly or doesn’t have a standardized background verify coverage in place, you might be in danger for discrimination lawsuits. When implementing background checks, it’s necessary to conduct them pretty and with out breaching a candidate’s proper to privateness.
  • Slows down the hiring course of: Compiling all the data in a background verify takes time. The very last thing you need is to lose a candidate simply because the method was taking too lengthy. Talk about together with your candidate while you’ll begin the method for the verify, and provides them an correct timeline for the way lengthy it’s going to take. That method, your candidate can a minimum of plan for a response.

What does a background verify embrace?

Relying on the way you supply your background checks, what you embrace depends on how the verify is initiated. For essentially the most half, employers can decide and select what data they need to embrace in a pre-employment background verify.

The commonest points of a background verify embrace a legal background verify, employment verification, schooling verification, and a drug screening verify. Nonetheless, it’s as much as you as an employer to resolve what to incorporate in your hiring course of.

What ought to an employer search for in a background verify?

Background checks are a instrument to confirm a candidate’s id. Nonetheless, background checks can uncover details about a candidate that you just won’t obtain by the interview course of. Listed below are some issues you need to look out for. 

The nice

    • Verification of certificates or expertise on candidate’s resume: If a background verify confirms all the data on a candidate’s utility or resume, that’s signal! Particularly if they’ve specialised certifications that match the wants of your enterprise.
    • Clear driving data, drug assessments, and legal historical past: No unhealthy marks on a candidate’s data? You don’t have to fret about going into any additional discussions with this candidate relating to their previous.
    • Optimistic references from previous employers: You need the person who you rent to have observe document with earlier employers, no matter how they left their earlier position. Optimistic references from previous employers or different coworkers are a good way to see in the event that they’ll slot in together with your present workforce.
    • Any skilled awards or recognitions: In case you see a candidate lists any skilled awards or recognitions, confirm this data. Hiring somebody with these awards may result in constructive model recognition and good press in your small enterprise.

The unhealthy

    • Discrepancies of data on a candidate’s expertise or resume: If a background verify highlights some discrepancies, this can be trigger for concern. This would possibly require some extra analysis, or an one other interview with the candidate to deal with these considerations.
    • Historical past of office points: Conducting a reference verify with previous employers helps deliver up any previous points—however that doesn’t imply you’ll like what you discover.
    • Inconsistent employment historical past: Whereas inconsistent employment historical past alone isn’t sufficient to trigger main concern, this mixed with different unhealthy indicators will be. Cross reference with previous employers to create a extra clear story of a candidate’s employment historical past. 
    • Legal historical past: If a candidate has previous legal historical past, it’s necessary to think about how way back it occurred, the context of the crime they had been charged for, and the way it would possibly have an effect on the job they’re making use of for. Nonetheless, employers do have the correct to refuse employment in the event that they discover legal historical past on a candidate’s document. 

Find out how to conduct a pre-employment background verify

Conducting a pre-employment background verify is pretty easy as soon as you identify the groundwork. Listed below are 5 easy steps to implementing a pre-employment background verify. 

Step 1) Implement a background verify coverage

Step one of implementing a background verify is to ascertain a background verify coverage inside your worker handbook. This could embrace who receives a background verify, what data you’re searching for, and when through the interview course of this background verify happens. 

When implementing this coverage, it’s necessary to retroactively run background checks in your current staff. That ensures everyone receives honest remedy. This additionally minimizes the chance of discriminating in opposition to particular candidates and supplies everyone the identical alternative.

Step 2) Establish the wants of the precise position

Some roles could require particular varieties of background checks over others. Trying to rent supply drivers? You could need to embrace a MVR verify together with an ordinary background verify. In case you do select to supply particular checks for various roles, that’s okay. Simply you should definitely define these variations clearly inside your background verify coverage. And naturally, clearly talk this together with your candidate.

Step 3) Discover the correct service to conduct the background verify

After figuring out your particular wants for the position, discover completely different background verify companies that particularly verify for these wants. There are lots of of various third-party background verify companies that you should use in your hiring course of. The perfect ones are the companies that may sync together with your hiring platform so you possibly can streamline your course of and guarantee all the pieces is securely saved in a single place.

Step 4) Alert your candidate of the background verify

Conducting a background verify with out alerting the candidate is in opposition to the legislation relying on the place you’re positioned. Make sure you present your candidates with written consent earlier than starting the precise course of. This helps doc that each events did their due diligence earlier than the verify was enacted and minimizes any threat your enterprise would possibly obtain for conducting a verify. 

Step 5) Evaluate outcomes with candidate

In case you don’t discover any pink flags throughout the background verify, that’s nice! Reviewing the outcomes together with your potential rent won’t be the most effective use of your time in that case. Nonetheless, your candidates ought to have the chance to contest any data throughout the background verify. Present your candidates with the choice to obtain a replica of their outcomes for his or her data, so that they have the power to make sure their report is as factual as potential.

Streamline your hiring course of and keep compliant

Get Homebase to assist observe hours, calculate extra time, and retailer necessary data. You may relaxation simple realizing you’re lined on federal, state, and metropolis compliance guidelines. In search of somebody to assist set up your background verify course of? Get recommendation from Homebase HR professionals to assist customise your hiring and compliance insurance policies.

Get began without cost.



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